Online data rooms are progressively influencing the conduct of business. They help not only to improve productivity but they have also to become a valuable resource for storing data. With their help, you can forget about additional protection or try to prevent hacker attacks. All information can be stored in one place and do not worry about it anymore.
It is known that security is an important factor by which a high-quality VDR is determined for doing business. Third parties can steal or compromise data, which will cost the company a large amount. So, the larger the company is, the more acute the security issue it faces.
Qualities That Guarantee Safety
The electronic data room belongs to high-quality products and hence it gets such a degree of trust in different business niches. The fact that all data is successfully stored on a single platform and no additional protection is needed helps protect the user from all sides.
A good online data room has international security certificates. So, before choosing a provider, you should find out if they are on the site. If you can’t find them, ask the support service. In a positive case, looking narrowly at this provider will be possible.
You should also be offered a two-factor authentication system for logging in, this will reduce the possibility of hacking if someone finds out your username and password or steals your device.
Every online data room wants to improve performance with special encryption keys to increase security. These will vary from data room to data room, so you will be able to choose the one that suits you best.
In addition, the client receives protection against malware and other malicious programs. So, you will not need to pay extra for an antivirus because all incoming data will be well checked. It also saves you money and time because there is no need to take care of additional protection. Thus, reliable data room services fully include the entire data protection package and help kill two birds with one stone.
Is It Safe to Work with Documents?
Working with documents involves a lot of work, and constantly fearing whether they will be compromised is not an option. So, many providers are working on this, but most of them combine the following indicators:
- the possibility of multi-level access;
- watermarks;
- virus check;
- secure data exchange within the system;
- audit logs.
The first thing you should pay attention to is multi-level access. This means that the administrator can determine in advance which data can be viewed by certain employees in two clicks. Moreover, it defines their roles. In the first case, they will only be able to view the data, and in the second, they will be able to download or edit it.
Have you ever thought that when you download, you lose the ability to track your document? Now, this is no longer a problem. So, secure providers offer to track data using watermarks. This guarantees your ownership and helps to track actions with the document on the other.
Checking for viruses is also an important indicator. Now you have all the tools for quick interaction in your arsenal. No need to pre-check your data. They will always be protected in a secure data room. If you get virus information, you can easily prevent the virus from spreading to other files.
Besides, you will have a good opportunity to work inside the system and not need to download information every time. It can be viewed already inside the platform, as well as shared with other users. This eliminates double work, where you download to your device and delete it after studying. So, everything is always at hand.
The last but not least feature is audit logging. You have the ability to track all data and changes. Every step of your partners or employees will be in full view. Such transparency attracts investors and partners.
The Most Secure Virtual Data Rooms
As already explained, security is conducive to a successful business. Therefore, this is a key factor and should not be neglected. Pay attention to the top 3 providers that are considered the most secure based on their functionality and customer reviews in 2022.
Firmex
Key security features such as custom permissions, dynamic watermarks, lock-down files, and document expiration have been successfully implemented here. Sensitive documents are under reliable protection even though the system is designed for ordinary users who are not technology experts. As well, there is the ability to restrict access and control everything that happens inside the platform. Admin can turn to dashboards, and it’s very convenient and fast. Bank-grade security is an additional feature for better management and security processes.
iDeals
Single sign-on, data encryption, two-step verification, and fence view features are available here. So, they improve the document’s protection. This virtual data room is fully edited and certified. So, be sure you’ll get all the necessary software to protect your data. Moreover, reliable support is available 24/7. You’ ll be risk-free of losing your data.
Vitrium
This electronic data room is completely safe for all types of data: audio, videos, documents, or digital images. Through the application of multiple layers of stringent measures such as military-grade encryption and man-in-the-middle (MITM) attack protection. The admin can add a watermark or limit document copies. Moreover, controlled access rights is another available feature.